Talking to the IT & C Unit and asking them to set up an account for you is the first step.
Once the account has been created, we'll also give you access to the program PaperPort for your machine. This is where your scanning work will end up.
The scanning machines in rooms 167, 224, 268 and 304 are where you can scan. You can also take big scanning jobs to the Services Office and have them quickly run it through their machines and email the job to you.
The Resource Room machines all require a login to start. These credentials will be your workstation's Username and Password.
First of all you need to log in to the machine using your workstation credentials (the console is a touch screen mechanism).
Next, if you have a look at the console in front of you, you'll see there is a Fax/Scan button. If you press it, the console will take you to a scanning menu.
Finally, you need to find your account using the tabs on the screen. For example, Joe Bloggs would be BloggsJ. Once you have found your account, select it by pressing it on the screen and then press the Start button.
Once the machine has finished scanning, you should be able to find the job in PaperPort on your machine.
Don't fret! Nothing is wrong and you haven't lost your scan(s). Sometimes PaperPort drops folders out so that you can't see your scanned documents. To fix this, just follow these easy steps:
- Have PaperPort open and click on the little arrow next to the button Folders up in the top toolbar.
- Select PaperPort Folders...
- Click the button labelled Add...
- Find the Network Drive named Ww on Lawimage\scan.What you need to do is expand that drive and the folders it contains until you get to a folder that has your login username. eg BloggsJ
- Single-click the folder and then click OK.
- Click Close and then find the respective folder in the list on the left hand side of the screen and click it.
.TIFF file can be converted into other kinds of files once scanned into PaperPort.
When you find your document in PaperPort, there are icons for different programs down at the bottom of the window. They range from Microsoft Paint to Adobe Reader.
What you can do is drag the .TIFF file created by the scanner, into one of these icons at the bottom of the window. For example, dragging your .TIFF file into the Adobe Reader icon will make it into a .PDF document, which you can then save to somewhere on your H:\ drive.
Dragging your file into Microsoft Paint will open up a few different formats you can save to, including .JPG and .GIF.
There are two ways to convert a scanned multipage document into a single file.
The first way is to set it up on the machine so that it gets transferred to PaperPort as one file. To do this, you need to find a setting on the machine. When you have chosen which account you want to scan your documents to, press the Scan Settings option at the bottom of the touch panel window. This will take you to another window with a lot of different settings you can choose from. One of these settings is Separate Scan which will enable you to scan together a bunch of loose documents and make one file from them.
Another way you can make one file from many scans is that you can find the separate files in PaperPort and drag them on top of each other. Kind of like making a stack of papers but it's putting all of the separate files into one file.